Data protection statement

 
 

Data protection statement

This statement explains how the Future: Hungary (“we” and “our”) handles and uses the personal data we collect about our conference attendees and our past, current and future supporters (“you” and “your”). Developing a better understanding of our attendees allows us to keep in touch with you, in order to keep you apprised of our activities and updates, to tailor our services to your needs, and to identify ways in which you can support us.

We are committed to protecting your personal information and being transparent about what information we hold.

Personal data that we hold

We may hold information relating to you from a number of sources. All the information we hold is that which you provide to us (you may give us information by filling in forms on our website, purchasing tickets, or by corresponding with us by telephone, email or otherwise).

By agreeing to our data protection statement you agree to pictures being taken of you at the event and these being shared on social media. If you would like to opt out, please send us an email.

Most records contain:

  • details of your education (e.g. your University, the courses you have completed, dates of study)

  • your contact details (and we update these whenever you let us know that they have changed)

  • details of your geographical location (country and city you live in)

  • details of your interactions with us, including:

    • your attendance at our events

    • other contact with us or our partners (as listed below)

    • details of benefits and services provided to you

  • personal data provided by you for a specific purpose (e.g. disability and dietary preferences for event management purposes or personal identification number and date of birth for controlling entry)

  • your CV

  • your communication preferences, to help us provide tailored and relevant communications

How we use your data

We use your data for a number of interdependent purposes in supporter communications. These include:

  • sending you newsletters 

  • conducting surveys, including feedback on our events

  • inviting you to our events

  • internal record keeping, including the management of any feedback or complaints

  • administrative purposes 

  • sharing your CV with companies present at our events

 

Communications to you may be sent by post, telephone or electronic means (principally by email), depending on the contact details we hold, the consent that you have provided, and the preferences expressed by you about the types of communications you wish to receive.

If you have concerns or queries about any of these purposes, or how we communicate with you, please contact us using the details listed below.

We will always respect a request by you to stop processing your personal data.

When we share your data with others (our partners)

We share the some of the information you provide to us with our partners. When you send us your CV for an event registration, your CV will be shared with our partners that are sponsoring the event. This is to allow them to shortlist people at applications and possibly contact you with a job offer.

How we protect your data

We ensure we have appropriate data sharing arrangements in place before sharing your personal data.

We also facilitate communication between individual members, but in doing so we do not release personal contact details without prior permission.

Any transfers of your data overseas (outside of the European Economic Area), as set out above, are protected either by an ‘adequacy decision’ by the European Commission (declaring the recipient country as a ‘safe’ territory for personal data) or by standard contractual clauses adopted by the European Commission (which give obligations for the recipient to safeguard the data). 

Your rights

You have the right to:

  • ask us for access to, or rectification or erasure of your data

  • restrict processing (pending correction or deletion)

  • object to communications or direct marketing

  • ask for the transfer of your data electronically to a third party (data portability)

You have the right to lodge a complaint with the Information Commissioner’s Office at https://ico.org.uk/concerns/or the Hungarian National Authority for Data Protection and Freedom of Information (Nemzeti Adatvédelmi és Információszabadság Hatóság) at https://naih.hu/online-uegyinditas.html.

Further information

The legal basis for processing your personal data for the interdependent purposes set out above is that it is necessary for the pursuit of our legitimate interests. We always handle your personal data securely and minimise its use, and there is no overriding prejudice to you by using your personal information for these purposes. In addition, there is no statutory or contractual requirement for you to provide us with any personal data.

The controller for your personal data is the Future: Hungary community group, and we can be contacted at info@futurehungary.org

Please contact us if you have any concerns or questions about the above information or you wish to ask us not to process your personal data for particular purposes. Where you have specific requests relating to how we manage your data, we will endeavour to resolve these, but please note that there may be circumstances where we cannot comply with specific requests.

We will retain your data indefinitely in support of your lifelong relationship with us or until you request us to do otherwise. We will publish any changes we make to this data protection statement and notify you by other communication channels where appropriate.

Where you exercise your right to erasure, we will continue to maintain a core set of personal data (name, membership details, unique identification number and date of birth) to ensure we do not contact you inadvertently in future.